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Re: [m-hb] MIT Guild constitution amendments

Reminder to please vote soon if you haven't already!


On Fri, May 10, 2024 at 11:51 AM Abigail Timmel <abigailtimmel gmail com>

> Hi everyone,
> The time has come to vote on the amended constitution!  The final version
> is attached.  Please cast your vote here:
> https://docs.google.com/forms/d/e/1FAIpQLSdNL8BsV0nr25PEAeo8j8elx_2R-NIHX1he2LHcHWOiTvNHyA/viewform?usp=sf_link
> I'm probably going to submit the re-recognition form tomorrow afternoon,
> so let's say the vote is open until noon tomorrow (5/11).
> Abby
> On Fri, Apr 26, 2024 at 1:34 PM Abigail Timmel <abigailtimmel gmail com>
> wrote:
>> Thanks Cally!  I wasn't particularly worried about that since as you
>> noted we don't actually have to do any member removal if we choose not 
>> to.
>> I have edited it to more closely follow the ASA guideline.
>> Abby
>> On Fri, Apr 26, 2024 at 12:57 PM Cally Perry <cally perry gmail com>
>> wrote:
>>> Wow, great job!   This is particularly brilliant:
>>> Members and those who have attended at least three tower or handbell
>>> sessions in the preceding year are eligible to vote.
>>> The membership revocation stuff is problematic and very restrictive.
>>> Luckily, we don't have to say that we actually will remove a member for
>>> non-participation, because heck would freeze over.   Maybe this?
>>> A member can be recommended for removal by a two-third vote of other
>>> members. Before the vote, they will be given a warning by the
>>> organization. The member to be removed will be given the opportunity to
>>> speak at the meeting at which the vote takes place. If a member is
>>> recommended for removal based on non-participation, they will be given 
>>> at
>>> least until 30 days into the following term to resume participation
>>> based on review. A member recommended for removal for any 
>>> behavior-related
>>> matters will be referred to the appropriate channel(s) for resolution,
>>> including, without limitation, Institute Discrimination & Harassment
>>> Response Office, Committee on Discipline and Student Organizations,
>>> Leadership, and Engagement.
>>> On Fri, Apr 26, 2024 at 10:43 AM Abigail Timmel <abigailtimmel gmail 
>>> com>
>>> wrote:
>>>> Hi everyone,
>>>> Here is a proposed amended version of the constitution:
>>>> https://docs.google.com/document/d/1TEe8EecQLFn5ERn7YDGm6aqHNqxHp31gT2bfkrbSpDo/edit?usp=sharing
>>>> The current constitution and the list of requirements we have to
>>>> satisfy for re-recognition are attached.
>>>> The main change is of course the "membership must be more than half
>>>> students" line, which is required.  I removed the "non-active member"
>>>> category which is a bit superfluous when we can't have that many
>>>> non-students and lowered the bar for student membership from three
>>>> practices to one practice.  To avoid disenfranchising most of our 
>>>> ringers,
>>>> I am also proposing that anyone who has attended at least three tower 
>>>> or
>>>> handbell sessions be eligible to vote.
>>>> It would probably work just to make the required changes on paper and
>>>> carry on as we are, but having most Old North ringers not be members 
>>>> of the
>>>> guild running Old North seems like possibly not the best long-term 
>>>> plan.
>>>> We could consider forming another guild for those ringers, which can 
>>>> be as
>>>> symbiotic with the MIT Guild as we want it to be (options ranging from
>>>> non-student faction of the same organizational structure to a 
>>>> splitting off
>>>> of Old North from the MIT Guild.)  This can be something else to 
>>>> discuss at
>>>> the meeting.
>>>> We'll schedule an online vote two weeks from today, which will be 
>>>> 5/10,
>>>> two days before the re-recognition deadline.  Please make comments and
>>>> suggestions before then, and we'll keep ironing this out.  Since the
>>>> current constitution does have a clause about abiding by ASA rules, 
>>>> in the
>>>> event that we don't reach an agreement by 5/12, I think we reserve the
>>>> right to minimally edit the current constitution to meet the 
>>>> requirements
>>>> for re-recognition.
>>>> Let me know if there are any questions!
>>>> Abby
>>>> --
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>>>> To view this discussion on the web visit
>>>> https://groups.google.com/d/msgid/mit-handbells/CAChULuwOHo4P2Ggr5HfJRkUM_45udZ-couaHg1zSAsK%2BmV41XQ%40mail.gmail.com
>>>> <https://groups.google.com/d/msgid/mit-handbells/CAChULuwOHo4P2Ggr5HfJRkUM_45udZ-couaHg1zSAsK%2BmV41XQ%40mail.gmail.com?utm_medium=email&utm_source=footer>
>>>> .
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