At the last MIT Guild meeting, we decided to have another MIT Guild meeting separate from the Advent Guild meeting.  It was supposed to be short and mostly a formality to elect the student officers, which we are supposed to do in the spring.  However, I just found out that the new re-recognition process requires us to have the line "membership must be more than half students" in our constitution.  The deadline for that is 5/12 and a Monday would be easiest for setting up a hybrid meeting like last time, so I picked the last Monday before the 12th.  We do need 2 weeks notice before voting, which is why the vote will not happen at the meeting but will be slightly later by some online means.  I thought it would be good to give people a chance to discuss the changes all at once, but if necessary we can just do it over email.  Kat and I just discussed and decided it would be ok for the ringing master to be absent since this meeting is mainly for the MIT side of things.  If other people want to be there and can't, let me know and we can consider other options.

Abby

On Wed, Apr 24, 2024, 8:03 AM <lauradi@rcn.com> wrote:
    I am confused by a lot of this.  I gather this is separate from the Advent meeting that is (according to the spreadsheet) on May 1st.  What changes do we need to make to the constitution?  By rules (that may have been changed), the MIT guild used to require two weeks notice for meeting about changing the constitution, which would put the 6th as barely too soon, but I often am living in the past.

Laura Dickerson

----- Original Message -----
From: "Cally Perry via Boston-change-ringers" <boston-change-ringers@cosmos.phy.tufts.edu>
To: "Katarina Whimsy" <kdsorceress@gmail.com>
Cc: "Cally Perry" <cally.perry@gmail.com>, "bellringers" <bellringers@mit.edu>, "mit-handbells" <mit-handbells@googlegroups.com>, boston-change-ringers@cosmos.phy.tufts.edu
Sent: Tuesday, April 23, 2024 3:38:07 PM
Subject: Re: [m-hb] Guild meeting 5/6

Nothing after the 12th will do, because that’s when the constitution has to
be uploaded.  Maybe we could approve the new constitution via email? Just
the required changes?   Normally we have something that says it will comply
with MIT/ASA policy, so maybe doing that doesn’t really count as a change?


On Tue, Apr 23, 2024 at 3:19 PM Katarina Whimsy <kdsorceress@gmail.com>
wrote:

> I'm not able to make it at all on the 6th, so would like to
> counter-propose the 13th? (the 20th would also be fine). If it really can't
> be any other day, then I can hopefully write up anything necessary, but I'd
> like to be there?
>
> ~Kat
>
> On Tue, Apr 23, 2024 at 1:54 PM Abigail Timmel <abigailtimmel@gmail.com>
> wrote:
>
>> Hi all,
>> We said we'd have another MIT Guild meeting in the spring, so I am
>> proposing one for 5/6 during the first hour or so of handbell practice.
>> This will be at MIT with a Zoom option like last time.  Let me know if
>> there are any issues with this date.  I will send out an agenda closer to
>> then.
>>
>> On a related note, we have to make some amendments to the constitution.
>> A stricter re-recognition process is underway and we unfortunately have to
>> add a >50% MIT student requirement to our membership section.  We'll send
>> out changes for review this week and schedule the vote for two weeks later,
>> which by this timeline will be slightly after the meeting.  There will be
>> some online method for voting, and everyone should feel free to bring
>> up questions and comments in the weeks preceding.
>>
>> Best,
>> Abby
>>
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