Re: [Assistant-faculty] Travel Changes - Let me update you...

["Cebe, Peggy" <Peggy Cebe tufts edu>]

Hi, Shannon.  I am wondering what the meaning is of the "new travel credit 
card" that is "mandatory for all Tufts travel"?

If I am on travel and buy a cup of tea, do I have to pay with this credit 
card in order to be reimbursed?  If all charges have to go on these cards, 
there will be enormous credit card fees arising from the use of these 
cards.  Is this the best use of our overhead dollars?

I fear this is an example of yet another system that is being set up for 
the convenience of all except for the end user.

Peggy
*****
________________________________
From: Landis, Shannon R. [Shannon Landis tufts edu]
Sent: Monday, August 27, 2012 4:48 PM
To: tenured-faculty cosmos phy tufts edu; assistant-faculty cosmos phy 
tufts edu; adjunct-faculty cosmos phy tufts edu
Cc: staff cosmos phy tufts edu
Subject: Travel Changes - Let me update you...


It has been brought to my attention that the travel related emails being 
sent are becoming confusing…
What you should do:
-Complete the attached forms for:
a) New credit card (yes, even if you currently have one) – if you take 
more than 3 trips a year use frequent traveler, if not you may use 
non-frequent
b) Usage of the new reimbursement system – included in both attached files
-Return both to me for signatures and send off
-Keep an eye out for future emails from me regarding travel
What you do not need to do:
-Follow the various travel emails floating around. I promise to decipher 
them and keep everyone up to date.
-Attend SPA’s recently mentioned training (unless you choose too, or if 
you need information on travel rules for grants).
Some general info:

1.      Upcoming: new online reimbursement system. Staff will still be 
able to complete your reimbursement forms for you, but you will be 
expected to submit forms as signature.

2.      Upcoming: new travel credit card, mandatory for all Tufts travel. 
Cards will be corporate paid (Tufts will pay them directly), BUT usage of 
the above system and receipts are required.

3.      More info to come as the system rolls out, slowly.
Feel free to send along questions.
Shannon
Shannon R. Landis, MEd
Department Manager
Physics & Astronomy
Tufts University
212 College Ave.
Medford, MA 02155
(617) 627-5360
(617) 627-3878 fax
Shannon Landis Tufts edu<mailto:Shannon Landis Tufts edu>