All,
As I had emailed earlier this year, the email below is the first of several emails we will get regarding our move from the old Tufts Trumpeter email to the new Microsoft Exchange networked email. Our Email migration is scheduled to occur the EVENING OF 2/22/11. If you have not completed your migration survey…please do so at: http://go.tufts.edu/emailsurvey. As well, now is the time to attend training if you feel it would be useful for you: http://training.uit.tufts.edu/calendar.asp.
Also note: as the migration date nears, IT will be expecting us to assist them in this preparation for this process. They will be asking everyone to:
· Delete contacts that you do not need.
· Delete or combine any unnecessary folders in your email client.
- Remove any large attachments from your email to save space.
- Move as many messages as possible from your inbox to server folders.
· Rename/change any local folders whose names use any of the following characters: 
\ / & $
· Rename any current email folders with the name Calendar or Contacts (example: "Calendar" folder renamed to "OldCalendar")
· Turn your office computer or network-connected laptop off the night before your scheduled migration date.
As these items may take some folks a while…I would suggest starting now, rather than waiting until the day approaches! If you need assistance with any of these steps, let me know, I am here to help.
If you have any questions or concerns, please let me know as soon as possible.
Thank you all for your anticipated cooperation so this process goes smoothly and painlessly!
Shannon
Shannon R. Landis, MEd
Department Manager
Physics & Astronomy
Tufts University
212 College Ave.
Medford, MA 02155
(617) 627-5360
(617) 627-3878 fax
Shannon Landis Tufts edu
From: Information-Exchange [mailto:Information-Exchange tufts edu]
Sent: Friday, February 04, 2011 4:56 PM
To: ecmd-02-23-11 elist tufts edu
Subject: Your Tufts Email Move
FROM: University Information Technology (UIT) and your local FSP
In this communication:
News about Tufts new email and calendar application
Date you are scheduled to move to Exchange 2010
Information-Exchange: A useful informational website
Tufts new email and calendar application
As you have likely heard through your FSP or via Post Service, in the next several months all Trumpeter users will be moving to a new Microsoft Exchange 2010 platform, providing better functionality, integration, and collaboration options for email, calendars and mobile devices for Tufts faculty and staff.
Date you are scheduled to move to Exchange 2010
YOUR MOVE TO MICROSOFT EXCHANGE 2010 IS SCHEDULED FOR OVERNIGHT ON TUESDAY, 2/22 AND WILL BE FINALIZED WHEN YOU ARRIVE AT WORK ON WEDNESDAY, 2/23. During this process, your email and calendar data will be moved from Trumpeter to Microsoft Exchange 2010.
If the date above isn’t possible due to a vacation or a pressing business obligation, please contact the roll-out team no later than 1 week prior to your scheduled migration via phone at 7-MAIL (6245) or via email at information-exchange tufts edu and we will reschedule you.
Migration Survey
Please complete the Migration Survey so we can plan effectively for your move http://go.tufts.edu/emailsurvey . If you have questions about the survey, please don’t hesitate to contact the roll out team at information-exchange tufts edu or via phone at 7-MAIL (6245).
Training
Classes are being offered that cover the new functionality of the Microsoft Office environment as well as the new email, calendaring, and web access for both PC and Mac users. You can sign up for classes now at http://training.uit.tufts.edu/calendar.asp. If you have questions about training, email uit-training tufts edu.
Information Exchange: A useful informational website
Between now and your move there are a few things that you can do to help facilitate the process. First, we highly encourage you to visit our comprehensive support website, “Information Exchange,” http://go.tufts.edu/infoexchange. This site provides detailed information about every aspect of migration—from preparing your accounts to working in the new environment.
Software Updates:
Exchange 2010 works best on newer versions of the Microsoft Office Suite and we highly recommend that all faculty and staff use them. If you have not been upgraded to Office 2007 (PC) or Office 2008 (Mac), now is a good time to ensure that happens. All upgrades can be facilitated by your local IT support provider or you can contact the Exchange 2010 roll out team at information-exchange tufts edu or via 7-MAIL (6245).
Mobile Devices
If you have a supported mobile device working in your current email and calendaring environment, it should work in the new MS Exchange 2010 environment. Supported mobile devices will be configured by an IT support provider on the day of your migration, but we do encourage you to speak with your local IT support provider in advance of your migration if you have questions about your device.
You will receive additional communication before you migrate that specifically addresses what you can expect on migration day and how to get help once you have been migrated. If you have any questions about the information in this communication, please contact the Exchange 2010 Roll-Out team at information-exchange tufts edu or via telephone at 7 MAIL (6245).
Sincerely,
Tufts Exchange 2010 Migration Team