Willing to keep my positions (the Clapper reporter is a shared job for the area).
Currently in cash: $960.00 from wedding fees, $50 from one of the big visiting bands last fall, plus whatever is in the donations box in the ringing room. I don’t t believe for one minute that the church/historical site would spring for new ropes, since they have refused multiple times, but this would be giving them years of advance notice to save up. Or we could assume that they will pay for needed mechanical parts and such and we could save up for ropes. I will keep paying for small things out of pocket, but if we are feeling flush, I will reimburse myself for the RW next time. I think we should pay Ricky back for some of his steeplekeepimg expenses over the years. How to fund RW/Bellboard donations? I think I sent some of these notes/questions/opinions by email when the meeting announcement went out. I am sorry to have missed the meeting (out of town).
Thanks to Josh for clear note-taking.
Laura Dickerson
----- Original Message -----
From: Joshua Burson <joshburson09 gmail com>
To: bcr <boston-change-ringers@cosmos.phy.tufts.edu >
Sent: Tue, 15 May 2018 12:22:08 -0400 (EDT)
Subject: MIT Ringers' Guild Minutes
*MIT Guild of Change Ringers: Minutes of the Guild Meeting, 8:00 PM, May
14, 2018, MIT Building 5*
*I. Reading of the minutes *of the previous guild meeting (Josh, Joseph)
*II. Election of Officers*
President: Conner Kummerlowe, MIT
Treasurer: Vicky Lee, MIT *(subject to MIT approval;
alt.: Pravi Samaratunga)*
"Coggeshall" *(Deputy Treasurer, etc.)*: Laura Dickerson *(subject to her
agreement)*
Ringing Master: Joseph Gurkan
Steeple Keeper: Richard Morse
Assistant S. K.: Jeff Del Papa
Secretary: Margaret Pan, MIT Research Scientist
Church Liaison: Ed Futcher
Handbell Keeper: Bryn Reinstadler
*(The elections involved some necessary explanation of the rules
surrounding the election of the various officers, and their respective
responsibilities. I think that it might be good to have someone - the
secretary? - give a brief overview of these points at the start of
meetings, for the benefit of any new members.)*
* Items of Business:*
*III. Funding and Monetary Matters*
- Previous proposal to determine whether we have money in an MIT account:
postponed until we have more active student members
- Funding of major expenses: Ed reports that Christ Church (ON) is willing
in principle to pay for any reasonable expense, *provided* that we submit a
budget that includes said expenses. He and Laura are working on creating a
budget.
- Fees: 1. Given the above, the consensus of the meeting was that charging
annual Guild dues was not necessary. 2. Ed suggested, however, that we
might charge a small fee ($5/rope) for visiting peal bands, and a nominal
(and optional) sum for quarter peals. No definite decision was made on
this point *[but it seems like a good idea]*.
- Fees: Austin suggested that, this being the case, ringers ought to feel
free to actually accept fees from wedding ringing, etc. Generally agreed.
- Resolved, that we should request a statement of the amount currently in
the petty cash from the Coggeshall.
- Reimbursement of Elaine Hansen for expenses sustained at the 1995 NAGCR
AGM: We verified that we reimbursed the initial sum of $1000, as resolved
at the previous guild meeting; but we didn’t actually get around to asking
her for an accounting of the rest.
*IV. Old North renovations*
Christ Church (ON) is launching a major campaign to restore parts of the
church to their state in 1775. We should probably figure out whether and
how this will affect us.
Ed has been and will continue to be in touch with the church about this
matter.
*V. Review of the Guild Constitution *
The version of the constitution that we currently have posted online is out
of date.
Joseph located a copy of a more recent update; he, Bryn, Josh, and anyone
else interested in assisting will review it over the summer and ensure that
it is in accord with MIT requirements and accurately reflects our current
practices.
*VI. Tours*
Despite the change in practice times to 11:15-1:15, there is still some
concern that tours have been coming up at the wrong moments or coming out
of the tower late and so cutting in to practice time. Ed (or someone?) has
already contacted the Historic Site with these concerns; we resolved to
monitor the situation.
*VII. Hosting the AGM of the North American Guild*
- Veterans of previous Boston AGMs made a number of suggestions on things
that would need to be done and problems to avoid: e.g., line up volunteers
in advance, work out a detailed budget before posting prices, figure out
logistics for meals, pick a good date, coordinate with Hingham (and
possible Groton and Orleans).
- Several younger members felt that they needed a better sense of what
running an AGM would entail in practice.
- Ed agreed to draw up a rough draft agenda for an AGM and
send it to the list for comment and further discussion.
- We’d also need to figure out if we’re going to do a ringing course
beforehand, as has become common. Ed pointed out that it’s unlikely that
we could get enough ringing time from the churches.
*[One idea for consideration: could we ask the Community of Jesus if THEY
would be willing to host a ringing course before the AGM? Would that work,
even assuming they agreed?]*
- If we want to host, we’ll need to ask someone attending this year’s AGM
(in September) to volunteer us. Ed, Laura and perhaps others plan to
attend.
*VIII. Other events, etc.*
*(Discussed – briefly – earlier in the meeting)*
- Submitting necessary paperwork for registration as a MIT Student Activity
group: due May 23, if memory serves. I understand that our outgoing
treasurer has this in hand?
- MIT Midway *(Student activities fair)*: Spring. *(We actually forgot to
discuss this one, but I believe Cally, Elaine, Bryn, and Kat attended, and
recruited a large number of prospective MIT students interested in
ringing. So: yay, them!*
- MIT Midway: Fall: *We should find out when this is happening and put it
on our calendars…*
- Handbell weekend (September). Ed is organizing this, with some
assistance from Cally, Elaine, and perhaps others. The rest of us should
put it on our calendars and figure out if we can attend/help.
*Business being concluded, the meeting was adjourned **sine die. **I would
tentatively suggest that unless we need to hold an extra meeting for any
reason, the next meeting be held on May 4th or 6th 2019, location t.b.d.*
*Thank you to everyone who volunteered to be officers or otherwise help
organize things, and especially to Ed, who turns out to have been
organizing a LOT of things!*
*In attendance: *
Josh, Ed, Joseph, Elaine, Phoebe, Julia, Vicky, Austin, Cally, Bryn, Todd.
*Note**: pretty much anything in italics is editorial, and may reflect the
opinions of the guy taking the minutes, rather than the opinion of the
Guild as a whole.*
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